General Terms and Conditions

Of Bernhard Rothfos GmbH

I. General conditions, contractual basis
All sales and deliveries are carried out under the conditions of the European Standard Contract for Coffee (E.S.C.C.) valid at the time of contract conclusion in the applicable version (available at http://www.ecf-coffee.org/). The parties agree that German law shall be applied.

In addition, the following general terms and conditions of Bernhard Rothfos GmbH are implemented for every sale and delivery and will already be stipulated for every future contract with the buyer. They precede every differing condition of the buyer and supersede the conditions of the European Standard Contract for Coffee (E.S.C.C.) in case of conflict. Conflicting terms and conditions as well as order confirmations of the buyer are contradicted and will only be mandatory if Bernhard Rothfos GmbH has expressly confirmed them in writing.

II. Payment
Payments have to be made as stated in the contract and can only be made without any discount to Bernhard Rothfos GmbH. If the date of payment is exceeded the buyer will be in default, even without a reminder. Bernhard Rothfos GmbH is then authorized to collect default interest in accordance with the applicable statutory provisions, of the amount of 9 percentage points higher than prime rate (§288 II BGB – German Civil Code). Bernhard Rothfos GmbH reserves the right to demand higher interest deriving from any other cause in law (§288 III BGB).

The buyer is not entitled to retain the purchase price nor offset with claims, except if the claims are undisputed or recognized by final judgment.

In case of default or if there are reasonable doubts about the buyer´s solvency or credit-worthiness Bernhard Rothfos GmbH has the right to withdraw from all contracts with outstanding delivery as far as the contracts are based on the same legal relationship, especially a current business relationship, and/or to demand immediate payment of all claims or provision of securities. If so, Bernhard Rothfos GmbH is not obliged to fulfil any further contract obligations of the buyer.

III. Electronic Invoicing
The buyer agrees to receive invoices by electronic means to the e-mail address notified by him.

IV. Extended reservation of title in goods
The delivered goods remain proprietary of Bernhard Rothfos GmbH until full payment of all claims, including future receivables, subsidiary claims and claims for damages is received.

The buyer is permitted to blend, edit, roast and sell the goods under reservation of ownership only in the ordinary course of business subject to the following conditions:

The buyer assigns the claims out of the resale to Bernhard Rothfos GmbH, who hereby accepts the assignment.Bernhard Rothfos GmbH shall not collect the claim as long as the buyer complies with its payment obligation resulting from the business relationship. The buyer´s authority to collect the claim itself ends, if the buyer is in default with payment for 14 days, becomes insolvent or insolvency proceedings have been instituted.
Bernhard Rothfos GmbH is entitled to revoke the authority to collect at any time if it´s security interest is endangered or objective reasons justify it.In the case of termination of the authority to collect the buyer is obliged to inform its customers about the assignment and empowers Bernhard Rothfos GmbH to inform the customers about the assignment and to collect the claim itself.
If the value of securities of Bernhard Rothfos GmbH exceeds the claims against the contractual partner by more than 20%, Bernhard Rothfos GmbH, upon request of the buyer or any third party prejudiced, shall release securities at its sole discretion.
By processing goods under reservation of title the buyers content right will continue in the new goods and Bernhard Rothfos GmbH will be seen as producer in accordance with §950 I BGB. In the event of processing and/or blending the goods under reservation of title with other objects not belonging to Bernhard Rothfos, it acquires a co-ownership share equivalent to the invoice value in the new goods (§§947,948 BGB).
The permission to blend, edit, roast and sell the goods under reservation of title in the ordinary course of business ends, if the buyer is in default with payment for 14 days, suspends payment or insolvency proceedings have been instituted against it, also if the buyer sells the goods to customers who exclude or limit the assignment of claims against them and therefore reject the assignment in advance. Bernhard Rothfos GmbH is entitled to revoke the contract at any time if its security interest is endangered or objective reasons justify it.
As soon as the buyer is in default with payment it is obligated, upon request of Bernhard Rothfos GmbH, to send a list with the remaining goods under reservation of title and claims against third party debtors including copy of invoice and to return the reserved goods immediately.
Pledging or transferring the goods under reservation of title or assigned claims by way of security is inadmissible.
The buyer has to immediately inform Bernhard Rothfos GmbH about seizure of the security collateral with indication of attachment order and transfer of garnished claims of pledgee. In case of seizure of a third party to the reservation of title/ the assigned claims the buyer has to bear all costs for repealing the seizure particularly in third party proceedings, as well as those costs necessary for replacement of the security collateral.
If Bernhard Rothfos GmbH takes back the goods due to its retention of title, the contract shall only be rescinded if Bernhard Rothfos GmbH expressly declares so in writing.Bernhard Rothfos GmbH is authorized to utilize the reclaimed goods in direct sale to the open market after dutiful discretion and to offset the proceeds of utilization against the outstanding claims. The realization of claims assigned in advance of the resale of the security collateral is realized by collection of debts. They can only be realized after a prior warning within an appropriate period of at least one week. The costs have to be borne by the buyer.
The buyer stores the goods under reservation for Bernhard Rothfos GmbH and has to insure them adequately against fire, water and theft as well as other damages. The buyer herewith assigns the claims for compensation resulting from the damages mentioned in clause 2 against the insurance companies, or others liable for compensation, in full amount to Bernhard Rothfos GmbH, who hereby accepts the assignment.

V. Compensation for damages in default of acceptance
Is the buyer in default of acceptance, omits to act in cooperation or causes the delivery to be delayed for any other reason imputable by it, Bernhard Rothfos GmbH is entitled to demand claims for compensation resulting from the delay, especially additional expenditure for i.e. warehousing cost pursuant to §304 BGB.

If payment terms have been granted, Bernhard Rothfos GmbH is also entitled to charge the customer the increased interest costs if the goods are not accepted in accordance with the contract or not accepted on time.

The customer is at liberty to prove a lower interest loss.

VI. Increased Logistics Costs
In the event of force majeure, which leads to increased logistics costs (freight, storage charges, handling costs), Bernhard Rothfos GmbH reserves the right to charge these additional costs to the customer.

VII. Arbitration agreement, severability clause

In case of quality disputes, the provision for the “Hamburg private Arbitration in the Coffee Import Trade” shall be applied. For principal arbitration the Court of Arbitration of the German Coffee Association at Hamburg Chamber of Commerce is the agreed jurisdiction.
If any provision of the general terms and conditions is or becomes ineffective or unenforceable the validity of the remaining ones shall not be affected. The ineffective or unenforceable provision shall be replaced by a valid provision that comes closest to the economic interest and intent of the contractual parties and which they had agreed on if they had been aware of the ineffectiveness/invalidity.

VIII. Subject to amendments
Bernhard Rothfos GmbH is entitled to update, amend or improve the general terms and conditions.

IX. NKG Supplier Conditions Food Safety
The recipient of this document shall comply with the Food Safety Conditions included in the following link: NKG Suppl. Cond. Food Safety | Linktree.

The recipient of should review the latest version of this document to remain informed of any changes.

NKG EUDR TERMS PURCHASE

“EUDR aligned as per NKG EUDR purchase terms” means, respectively, that the relevant contract is subject to and governed by the applicable NKG EUDR TERMS PURCHASE, including the NKG EUDR ANNEX PURCHASE, as further defined and incorporated below. These terms set out the specific obligations, due diligence requirements, and traceability standards in accordance with Regulation (EU) 2023/1115.

QUOTE

EUDR-aligned status of coffees:

(1) For compliance with the EU Deforestation Regulation (EU) 2023/1115 or if expressly agreed by the parties to the Contract the Seller:

ensures that the land on which the coffee delivered under this Contract has been produced has not been subject to deforestation, meaning the conversion of forest to agricultural use after 31 December 2020,
ensures that the coffee delivered under this Contract has been produced in accordance with the applicable laws concerning the legal status of the area of production,
exercises due diligence to these ends and provides supportive and adequate documentation thereof.

(2) At latest 4 weeks before shipment, the Seller confirms having submitted a signed copy of the ‘EUDR Supplier Questionnaire’ to the Buyer and provides validated due diligence information as outlined in the ‘NKG EUDR ANNEX – PURCHASE’. The Annex shall form an integral part of this Contract. If the Seller obtains or is made aware of further information indicating that the coffee delivered under this Contract is at risk of not complying with the requirements set out in (1), it immediately informs the Buyer.

(3) If the risk assessment conducted by the Buyer shows a non-negligible risk that the coffee delivered under this Contract is not compliant with the requirements under this Contract, Buyer and Seller shall agree on risk mitigation measures and the provision of further information.

(4)

If there are indications of non-compliance of the Seller with the above, the Buyer is entitled to:

request additional information, data or documents pertaining to the production of the coffee delivered under this Contract;
carry out independent surveys or audits (incl. at the Seller’s premises);

request the Seller to take appropriate measures to ensure compliance including cooperation with mitigation/remediation concepts and participation in capacity building/trainings to improve compliance; and

reject coffee delivered under this Contract and return it at the Seller’s sole cost and expense.
1. In cases of serious or repeated non-compliance with the above, the Buyer is entitled to temporarily suspend, or, as ultima ratio, terminate the Contract with the Seller. In such case, the Seller reimburses the Buyer for all costs and damages arising in relation to the non-compliance. This includes, but is not limited to, damages and fines resulting from the lack of marketability of the coffee delivered by the Seller.

UNQUOTE

EUDR WORDING FOR SUPPLIERS / ‘Seller(s)’ (Purchase Wording, Version 3 as per August 2025)

NKG EUDR Annex – Purchase
Information requirements for suppliers, to be input into osapiens HUB

Mandatory EUDR requirements that must be true and accurate and be provided by the Seller with every non-customs cleared purchase:

Description	Format	Reference to EUDR
Trade name, description of product	Fixed text, drop down	§9 1. (a)
Quantity	Kilograms (kg) of net mass	§9 1. (b)
Country of production, where relevant, parts thereof	ISO 3166, alpha-2 (in customs declaration) & free text	§9 1. (c)
Geodata for all plots of land where coffee was sourced from for the relevant contract	GEOJson, for plots larger than 4 ha polygons must be submitted, for plots 4 ha and below point data may be submitted	§9 1. (d)
Harvest period, date or time range of production	mm/yyyy-mm/yyyy	§9 1. (d)
Direct supplier details	Fixed text	§9 1. (e)

Mandatory EUDR information requirements that must be true and accurate and be provided by the Seller when selling customs cleared coffee to an entity acting as EU-based Operator* under EUDR:

DDS Reference Number(s) – only for customs cleared goods

As per EU TRACES

§33 2. (b)

DDS Verification Number – only for

customs cleared goods

As per EU TRACES

–

Due Diligence Statement (DDS)

Template available upon

request

§3 (c) as well as

Annex II (EUDR)

EUDR information requirements that must be true and accurate to be shared by the Seller upon request only:

Description	Format	Reference to EUDR
Results of the deforestation analysis: adequately conclusive and verifiable information that the relevant products are deforestation-free; not applicable for origins classified as low-risk by the European Commission if the risk for circumvention and mixing is assessed as negligible for the batch in question by the customer. The Buyermay request confirmation of negligible risk of circumvention of EUDR requirements and mixing with non-compliant goods.	Typically, geodata and screenshots or reports	§9 1. (g)
Results of the Legality Assessment: Adequately conclusive and verifiable information that the production of relevant commodities has been conducted in accordance with the relevant legislation of the country of production, including any arrangement conferring the right to use the respective area for the purposes of the production of the relevant commodity	Various formats or types of documents may be used	§9 1. (h)
Results of the risk assessment	Numeric indicators for the overall purchase order	As per §10
Mitigation measures	Various	As per §11
Description of Due Diligence System	Report/Protocol to be shared on an annual basis	§12
Signature Supplier Code of Conduct (SCoC)	Can be acknowledged through the osapiens HUB	–
Participation in surveys/questionnaires	e.g., via osapiens HUB	§11 1. (b)
Participation in information and training sessions	e.g., via osapiens HUB	§11 1.
Provision of additional documents	via osapiens HUB	§11 1. (a)
Number of processing steps in supply chain	via osapiens HUB	§10 2. (i)
Number of entities taking legal ownership of the product in the supply chain	via osapiens HUB	§10 2. (i)
Source of information (technical, or scientific sources)	Free text/links	§10 2. (g)
During transition period – if applicable: Proof that coffee was harvested prior to entry into force (June 29^th, 2023) or imported prior to the entry into applicability (December 30^th, 2025)	PDF/JPG, e.g., inventory notes, customs declaration	§38
Certifications (if applicable)	certificates/audit reports, transactional (EUDR) documentation	§10 2. (n)

*= For sales of customs-cleared coffee as by a Seller acting as non-EU based Operator to an NKG entity acting as a first EU-based Operator, the Seller shall provide both the mandatory information required for the customs-cleared section and the mandatory requirements of the non-customs cleared section in addition. Due diligence must be repeated in full by the first buyer (operator) established in the EU under this scenario requiring the full set of due diligence information.

NKG EUDR TERMS SALES (CUSTOMS CLEARED)

“EUDR aligned as per NKG EUDR sales terms” means, respectively, that the relevant contract is subject to and governed by the applicable NKG EUDR TERMS SALES (CUSTOMS CLEARED), including the NKG EUDR ANNEX SALES, as further defined and incorporated below. These terms set out the specific obligations, due diligence requirements, and traceability standards in accordance with Regulation (EU) 2023/1115.

Clause for coffees sold EU customs cleared

QUOTE

(1) For compliance with the EU Deforestation Regulation (EU) 2023/1115 or if expressly agreed by the parties to the Contract the Seller ensures that the coffee delivered under this Contract is deforestation-free, produced in accordance with relevant legislation of the country of production, and covered by a due diligence statement as required by EU Deforestation Regulation (EU) 2023/1115.
(2) The Seller provides supportive and adequate documentation thereof as determined in the NKG EUDR ANNEX – SALES, including upon request and if required under applicable national law due diligence information as well as geolocation data. For any information going beyond this, the Seller is entitled to charge the buyer at cost.

UNQUOTE

EUDR WORDING TOWARDS CUSTOMERS (Selling wording, Version 3 as per August 2025)

NKG EUDR Annex – Sales

Information requirements offered to customers/roasters (selling wording, specified below by non-customs and customs cleared) available through osapiens HUB

EUDR requirements provided with every customs-cleared sale by an NKG entity acting as first EU-based Operator under EUDR:

Description	Format	Reference to EUDR
DDS Reference Number(s)	As per EU TRACES	§33 2. (b)
DDS Verification Number	As per EU TRACES	–

EUDR information requirements provided for non-customs-cleared goods:

Trade name, description of product	Fixed text on osapiens HUB	§9 1. (a)
Quantity	Kilograms (kg) of net mass	§9 1. (b)
Country of production, where relevant parts thereof	ISO 3166, alpha-2 (in customs declaration) & free text	§9 1. (c)
Harvest period, date or time range of production	mm/yyyy-mm/yyyy	§9 1. (d)
Direct supplier details	Fixed text on osapiens HUB	§9 1. (e)
Geodata	GEOJson, for plots larger than 4 ha polygons must be submitted, for plots 4 ha and below point data may be submitted	§9 1. (d)

Information requirements to be shared upon request only*:

Description	Format	Reference to EUDR
Due Diligence Statement (DDS)	–	As per §3 (c) as well as Annex II (EUDR)
Results of the deforestation analysis: adequately conclusive and verifiable information that the relevant products are deforestation-free; not applicable for origins classified as low-risk by the European Commission if the risk for circumvention and mixing is assessed as negligible for the batch in question	Typically, geodata and screenshots in the osapiens HUB assessment report	§9 1. (g)
Results of the Legality Assessment: Adequately conclusive and verifiable information that the production of relevant commodities has been conducted in accordance with the relevant legislation of the country of production	Various formats or types of documents available through osapiens HUB	§9 1. (h)
Results of the overall risk assessment	Numeric indicators for the overall purchase order in the osapiens HUB assessment report	As per §10
Mitigation measures	Various formats available through osapiens HUB	As per §11
Description of Due Diligence System	Report/Protocol to be shared on an annual basis	§12
During transition period: Proof that coffee was harvested prior to entry into force (June 29^th, 2023) or imported prior to the entry into applicability (December 30^th, 2026)	PDF/JPG, e.g., inventory notes, customs declaration	§38
Certifications	Reference thereto in osapiens assessment report	§10 2. (n)

* = Information requirements may differ under EUDR depending on the risk benchmarking of the origin, trade set-up, applicable terms and the categorization of the customer as micro- and small undertakings (SME) or non-SME, Trader, or Operator.

Information requirements listed as ‘upon request’ shall hall be provided subject to reimbursement by the Buyer of all reasonable costs incurred. Any deviation from this principle shall require a separate agreement between the Buyer and Seller.

NKG EUDR TERMS SALES (NON-CUSTOMS CLEARED)

“EUDR aligned as per NKG EUDR sales terms” means, respectively, that the relevant contract is subject to and governed by the applicable NKG EUDR TERMS SALES (NON-CUSTOMS CLEARED), including the NKG EUDR ANNEX SALES, as further defined and incorporated below. These terms set out the specific obligations, due diligence requirements, and traceability standards in accordance with Regulation (EU) 2023/1115.

Clause for coffees sold Non-EU customs cleared:

QUOTE

(1) For compliance with the EU Deforestation Regulation (EU) 2023/1115 or if expressly agreed by the parties to the Contract the Seller ensures that the coffee delivered under this Contract is deforestation-free and produced in accordance with relevant legislation of the country of production as required by EU Deforestation Regulation (EU) 2023/1115.
(2) The Seller provides supportive and adequate documentation thereof as determined in the NKG EUDR ANNEX SALES, including upon request and if required under applicable national law due diligence information as well as geolocation data. For any information going beyond this, the Seller is entitled to charge the buyer at cost.

UNQUOTE

Clause for coffees sold Non-EU customs cleared:

NKG EUDR Annex – Sales

Information requirements offered to customers/roasters (selling wording, specified below by non-customs and customs cleared) available through osapiens HUB

EUDR requirements provided with every customs-cleared sale by an NKG entity acting as first EU-based Operator under EUDR:

Description	Format	Reference to EUDR
DDS Reference Number(s)	As per EU TRACES	§33 2. (b)
DDS Verification Number	As per EU TRACES	–

EUDR information requirements provided for non-customs-cleared goods:

Trade name, description of product	Fixed text on osapiens HUB	§9 1. (a)
Quantity	Kilograms (kg) of net mass	§9 1. (b)
Country of production, where relevant parts thereof	ISO 3166, alpha-2 (in customs declaration) & free text	§9 1. (c)
Harvest period, date or time range of production	mm/yyyy-mm/yyyy	§9 1. (d)
Direct supplier details	Fixed text on osapiens HUB	§9 1. (e)
Geodata	GEOJson, for plots larger than 4 ha polygons must be submitted, for plots 4 ha and below point data may be submitted	§9 1. (d)

Information requirements to be shared upon request only*:

Description	Format	Reference to EUDR
Due Diligence Statement (DDS)	–	As per §3 (c) as well as Annex II (EUDR)
Results of the deforestation analysis: adequately conclusive and verifiable information that the relevant products are deforestation-free; not applicable for origins classified as low-risk by the European Commission if the risk for circumvention and mixing is assessed as negligible for the batch in question	Typically, geodata and screenshots in the osapiens HUB assessment report	§9 1. (g)
Results of the Legality Assessment: Adequately conclusive and verifiable information that the production of relevant commodities has been conducted in accordance with the relevant legislation of the country of production	Various formats or types of documents available through osapiens HUB	§9 1. (h)
Results of the overall risk assessment	Numeric indicators for the overall purchase order in the osapiens HUB assessment report	As per §10
Mitigation measures	Various formats available through osapiens HUB	As per §11
Description of Due Diligence System	Report/Protocol to be shared on an annual basis	§12
During transition period: Proof that coffee was harvested prior to entry into force (June 29^th, 2023) or imported prior to the entry into applicability (December 30^th, 2026)	PDF/JPG, e.g., inventory notes, customs declaration	§38
Certifications	Reference thereto in osapiens assessment report	§10 2. (n)

General Terms and Conditions

NKG EUDR TERMS PURCHASE

NKG EUDR Annex – PurchaseInformation requirements for suppliers, to be input into osapiens HUB

NKG EUDR TERMS SALES (CUSTOMS CLEARED)

NKG EUDR Annex – Sales

NKG EUDR TERMS SALES (NON-CUSTOMS CLEARED)

NKG EUDR Annex – Sales

NKG EUDR Annex – Purchase
Information requirements for suppliers, to be input into osapiens HUB